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<img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Note: Please discuss any significant expense changes from the previous year with the team at Parkinson Society BC prior to signing any contracts or making purchases. We may be able to assist with lower cost alternatives through existing relationships.
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Expenses for Reimbursement
Parkinson Society British Columbia (PSBC) allows reimbursement for certain expenses related to organizing Parkinson SuperWalk.
These include:
- Rentals:
- Chairs, tables, tents, and other essential event rentals.
- Rental costs can be paid upfront by the organizer and reimbursed or directly covered by PSBC.
- Permit Fees:
- Costs associated with acquiring necessary permits to host the event.
- Permit fees can be paid upfront by the organizer and reimbursed or directly covered by PSBC.
- Registration Supplies:
- Pens, paper, staplers, tape, and other administrative supplies required for registration.
- Additional Stationery:
- Printing costs (e.g., print runs from Staples) for materials necessary for the event.
- Basic Snacks & Beverages:
- Granola bars, apples, bananas, and/or water.
- Larger food purchases must be discussed with PSBC beforehand.
- Security (if necessary):
- If event security is required, prior approval from PSBC is needed before making any payment.
Expenses Requiring Prior Approval
Certain expenses may be reimbursed only if pre-approved by PSBC. These include:
- Marketing & Advertising: Paid promotions, social media ads, or printed advertisements.
- Entertainment: AV equipment rentals, MC fees, or paid entertainment.
- Additional Food & Beverage: Any items beyond basic snacks and water.
Expenses That Cannot Be Claimed
The following expenses are not eligible for reimbursement:
- Personal Travel & Accommodation: Mileage, fuel, or lodging for organizers or volunteers. Some exceptions may apply.
- Personal Meals: Any food or beverage not directly related to event participants or volunteers.